William Strunk Jr. in the classic bookElements of Style said:
“Vigorous writing is concise. A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts. This requires not that the writer make all his sentences short, or that he avoid all detail and treat his subjects only in outline, but that every word tell.”
If you want to write as best as you can, respond clearly and powerfully to your readers’ needs and make every word tell–whether you are writing a short story, blog post, business letter or e-mail–you must watch how you write. It doesn’t matter what your cultural or educational background is, do these little, painless things from today to quickly improve your writing and dramatically enhance effectiveness of your communication.
1. Read more—as much and as often as you can.
Read authors, bloggers, reporters and any other types of writers you can find. Study their language, sentence and grammar use to learn what works. This will not only improve your vocabulary and use of proper syntax and grammar, but also broaden your world view, excite your imagination, arouse your curiosity and stimulate your creativity. When you read, you expose yourself to interesting topics, experiences, cultures and can tap into the minds of creative thinkers. Besides that, reading is enjoyable and therapeutic. Fit it into your hectic life and it will help you relax and unwind.
2. Write daily—at least 15 minutes every day.
“The secret of becoming a writer,” Jerry Pournelle says, “is that you have to write.” He is right. It doesn’t matter how much you write, just write every day. Writing everyday is the best way to practice the craft and improve how you think. It also helps you form a writing habit. Find your own pace and write for three hours, half an hour or even just 15 minutes a day. You don’t have to write 40 printed pages a day, but you do need to make sure you write at least 15 minutes each day. If you can’t think of something to write about, keep a personal diary or journal and update it daily.